Are you passionate about facilities management and making a difference within the criminal justice system? At HMP Addiewell, you’ll lead a team of skilled engineers to maintain a safe, compliant, and well-presented environment. You’ll balance both reactive and proactive maintenance, using the CAFM system (Global Maximo) to organize and track work requests. From coordinating daily tasks, managing contractors, to supporting emergency callouts—you’ll keep everything running smoothly. Working closely with FM managers and site heads, you’ll foster strong relationships to minimize disruption and ensure operational excellence. What You\'ll Do: Lead & Inspire: Manage a skilled team of electrical, mechanical, and building services engineers. Plan & Comply: Drive proactive maintenance schedules and uphold health and safety standards. Coordinate Workflows: Allocate tasks efficiently, oversee reactive maintenance, and manage emergency callouts. Manage Contractors: Supervise visiting contractors and liaise with key stakeholders to ensure seamless operations. Champion Safety: Promote Sodexo’s safety culture, handle risk assessments, and respond swiftly to incidents. Drive Improvement: Use CAFM tools to enhance service delivery and support continuous improvement initiatives.

Date Posted: 09 Sep 2025
Location: Addiewell
Closing Date: 23 Sep 2025

As an HR Administrator, you will play a crucial role in supporting the day-to-day operations of the HR team.Your responsibilities will cover a wide range of areas, including maintaining accurate records, coordinating recruitment support activities, and running reports to support analysis of key information.You will manage essential administrative tasks such as processing supporting payroll process, advising on absence processes, processing changes to terms & conditions of staff, and ensuring HR databases are updated and maintained.Additionally, you will oversee recruitment administration, including the end to end process of recruitment & selection plus coordinating compliance checks for right to work and Disclosure Scotland vetting. Working closely with the central People Services team, you will help streamline administrative processes and respond to queries from both employees and managers. A keen eye for detail is essential, as you will produce reports that track key HR metrics to ensure alignment with our operational goals. Manage full recruitment administration, including advertising, scheduling Assessment Centres, and overseeing Right to Work paperwork. Support managers throughout the recruitment process, including interviews and Disclosure Scotland checks. Handle employee lifecycle tasks such as payroll paperwork, pay queries, and staff memberships (e.g. Bannatyne Gym). Assist HR Advisors with employee relations casework, disciplinary and grievance documentation, and HR reporting. Maintain and enhance HR management information processes and provide guidance on policies and employment terms. Participate in career fairs and support retention and employee engagement initiatives as directed by the HR Business Partner.

Date Posted: 09 Sep 2025
Location: West Calder, EH55 8HF
Closing Date: 19 Sep 2025

The role will encompass working between both commercial and technical departments ensuring the smooth running and administration of both departments with the rest of the internal partners. What you’ll do as an Operations Administrator Commercial Administer Tender Process. Administration of Subcontractors information (set up \/ phone calls & emails \/ issuing drawings \/ remittances \/ client extras). Tracking Insurances – updating on XL trackers and COINS. Set up and maintain subcontractor accreditations on CQMS portal. Produce Client Extras Summary for sales use. Dealing with administration of weekly employee’s timesheets. Updating payment trackers. Updating of H&S \/ O&M Manuals. Tracking and filing payment applications and invoice administration. Assisting QS’s with subcontract payment processes. Expenses for both Directors. Prepare, compile and sort documents for data entry Check source documents for accuracy Obtain further information for incomplete documents Transcribe information into required electronic format Scan documents into document management database Check completed work for accuracy Store completed documents in designated locations Technical Raising purchase orders and general organisation of invoices \/ fees Updating Drawing Registers \/ issue updates \/ deal with internal drawing enquiries Managing Premier Guarantee platform Assisting with third party info Procurement: raising BACS payments \/ fees Tracking\/obtaining relevant certifications. Attending meetings: minute taking\/action log updating

Date Posted: 05 Sep 2025
Location: Bathgate
Closing Date: 19 Sep 2025

What you’ll be doing Processing purchase and sales invoices, expenses, and reconciliations Managing accounts payable and receivable, including supplier and customer liaison Assisting with month-end reporting, budgeting, and VAT preparation Supporting payroll processes and maintaining accurate financial records General admin support—helping with filing, procurement documentation, and ad-hoc office tasks Working closely with the Directors to ensure the business runs smoothly and efficiently

Date Posted: 05 Sep 2025
Location: Ratho Mains, Newbridge
Closing Date: 19 Sep 2025

Day-to-day duties Bringing purchased vehicles into our stock records in an accurate and prompt manner Confirming all vehicle stock details recorded are correct and vehicles are accurately advertised online Ensuring appropriate vehicle documents are obtained, recorded and securely filed Carrying out the taxation of sold vehicles in time for customer delivery Producing accurate and timely vehicle sales invoices that match the signed customer order form Ensuring all vehicle sales documentation is correct and vehicle payment is received Gaining an understanding of manufacturer systems and bonuses for new vehicles

Date Posted: 05 Sep 2025
Location: Edinburgh
Closing Date: 19 Sep 2025

As a Transport Administrator, you\'ll be responsible for ensuring and maintaining the smooth running of our transport training office. If you\'re self-motivated and have excellent attention to detail, this role should be a fantastic fit. Day-to-day duties Uploading information to our awarding body databases. General administration duties, including supply of course handouts, joining instructions, course certificated, filing and photocopying. Handling customer enquiries from our Sales team. Working with the senior transport instructor and training instructors. Working closely with the transport manager on monthly budget figures. Learning all aspects of transport legislation and training requirements.

Date Posted: 05 Sep 2025
Location: Newbridge
Closing Date: 19 Sep 2025

What\'s in it for me? People Solutions are currently recruiting for an Office Administrator to join our well-established client based in Livingston. This is a fantastic opportunity offering great rates benefits and room to grow and progress. Day to Day Duties Working as an Office Administrator for our client your duties will be: Filling & Scanning Responding to emails Minimal Telesales Order processing Customer phone calls General admin duties

Date Posted: 05 Sep 2025
Location: Mid Calder
Closing Date: 19 Sep 2025

Communicate with customers via phone and email to provide information and assistance related to services and maintenance. Plan and coordinate the routes of engineers, schedule service repairs and call-outs in compliance with company agreements and Key Performance Indicators. Follow internal procedures to efficiently record and maintain database information. Collaborate closely with and support existing team members at all times. Meet productivity standards, Key Performance Indicators and goals, while maintaining the highest level of customer service. Liaise with internal company departments to ensure that all customer experiences are of the highest standard. Document customer interactions, inquiries, complaints, or comments, as well as actions taken. Utilise computer systems to track, gather information, and\/ or troubleshoot customer issues. Refer unresolved customer issues to designated departments or Service Manager for resolution. This role requires a high level of organisation, attention to detail, and a strong work ethic to ensure customer satisfaction and operational efficiency.

Date Posted: 04 Sep 2025
Location: Newbridge
Closing Date: 19 Sep 2025