Admin / Secretarial / PA

Working alongside the Young People Service Lead, you will support young disabled people aged 16-24 on a 1:1 basis initially, helping them progress to groupwork over time. Supporting young disabled people into positive destinations such as education, training, volunteering, employment and continued support.  Focusing on young disabled people with no identified positive destination, helping them explore employability, wellbeing and strengthening their community connections.  Exploring empowerment, with support around self-travel and building confidence to participate in local communities. Helping young disabled people build routine and gain new experiences.

Greet patients warmly and check them in for their appointments. Manage appointment scheduling, confirmations, and reminders. Handle incoming calls and respond to patient inquiries with professionalism. Maintain accurate patient records and update information as necessary. Process patient payments and manage billing inquiries. Assist with administrative tasks such as filing, data entry, and inventory management. Collaborate with dental staff to ensure efficient patient flow. Uphold confidentiality and adhere to data protection regulations.

We are keen to speak to people who are proactive & solution driven, and eager to improve processes and drive efficiency. You will be comfortable with budget tracking and financial reporting to help maintain our operational accountability. Key Responsibilities: Diary management Operational Oversight Budget management Process improvements to support business growth Problem Solving & Analysis Identifying inefficiencies

A vacancy has arisen for a part time Secretary within the Infection Prevention and Control Team based at St John’s Hospital, Livingston. Working with the administration team, the successful candidate will be self-motivated have a positive attitude and the ability to work independently as well as part of a team. Applicants require a flexible approach to work and be willing to provide cross site cover to the wider Infection Prevention & Control Service as / when required. IT literacy and a robust experience of Microsoft office packages is essential along with a high degree of organisational and communication skills ensuring accuracy and attention to detail in their work.

Duties will include General administrative support (filing, data entry, scheduling, job bookings) Liaising with customers and suppliers. Answer and coordinate incoming calls. Support purchase ledger

Assist in the preparation and issuance of accurate and timely invoices to clients. Review billing data and resolve discrepancies or missing information. Liaise with internal departments (e.g. sales, legal, operations) to ensure correct billing. Maintain accurate billing records and client account information. Monitor the billing inbox and respond to client queries professionally and promptly. Assist with credit notes, re-bills, and adjustments as required. Support month-end and year-end closing processes. Assist in reporting on billing metrics and performance as needed. Provide general administrative support to the finance team.

Where you can make a big difference is by making every second in the day count - from booking in vehicles for maintenance and repairs, liaising with your workshop team to schedule work, updating customers on progress, or ensuring the correct approvals are in place for the work carried out, you can be sure you will never be looking for something to do!

The Policy and Research Officer will work with guidance from the Head of Participation and Policy to deliver the organisation’s policy and research strategies which aim to achieve the vision of disabled people being fully included throughout all Scottish society as equal citizens. The role involves developing and delivering new policy and research activities as well as continuing existing projects, ensuring that outputs are accessible and available to disabled people. Critical to its success will be collaboration with internal and external stakeholders, and a focus on understanding members’ experiences and ensuring a strong evidence base is available to influence decision makers and policy development. Follow link below for full information.