Admin / Secretarial / PA

We have an exciting opportunity for a Receptionist to join our Head Office Team located at Granton Square, Edinburgh. Autism Initiatives works positively alongside autistic people, their families and carers to provide specialist services tailored to each individual. As Receptionist you will act as the first point of contact, providing a friendly and professional service to all callers and visitors. You will undertake a variety of administrative duties to support the smooth and efficient operation of Head Office Scotland. Please refer to the job description for further detail.

The Advice Shop is a free, impartial and confidential service to help the people of West Lothian with a focus to alleviate poverty, promote inclusion and equality through advice, assistance and advocacy in the areas of welfare benefits, housing, energy and money advice. The main function of this role is to help mitigate the impact of poverty on children and young people by providing a holistic advice and income maximisation service within school settings, as well as supporting other professionals who work with the target group. This role will provide a targeted service for parents and young people and will involve working in partnership with a range of community planning partners to ensure that the customer is at the centre of a high-quality advice service. This role is key in helping to mitigate child poverty at a local level, the actions and outcomes aligned to this role will support the local child poverty action plan.

Direct delegates to their class / advise they sign in on their phone each day in centre Photocopying, scanning, printing of coursework including disclaimer letters Data entry (google docs) various spreadsheets Emailing reports to clients/authorising engineers Registering delegates on City & Guilds Producing attendance or achievement certificates Organising resit exams Booking hotels Ordering lunches on a weekly basis Ordering of stationery and perishables Stocking up classrooms with teas, coffees etc Updating details Dealing with queries Advising maintenance of any issues Ad hoc duties as and when needed

Deal with all correspondence in/out of the establishment and distribute to relevant department ensuring adherence to the latest policies and procedures. Record and process all special and recorded delivery items, incoming and outgoing. Be part of a muti-tasked team to provide a service to the prison, this will include providing cover for other administrators when required. Undertake duties as required that will contribute to the effective operation of the prison. Manage and maintain stock for the Mail room via procurement processes

Assist in planning reactive maintenance work for our technicians - Communicate with customers via email and phone regarding queries - Raise purchase orders for third-party contractors - Generate invoices to recharge costs back to customers - Coordinate with depots on stock availability and other logistical tasks - Support the wider team in ensuring efficient scheduling and resource management

Assisting with day-to-day administrative tasks Use management information systems to effectively capture and report accurate data ensuring timelines are met. Handling incoming correspondence Processing timesheets Invoicing customers Support planning applications